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Buyer - Resource Center Schiedam (C)

The Buyer acts as the focal point with Vendors on assigned Turnkey Project(s) or Fleet vessel(s).
You are responsible to implement Global Supply Chain sourcing strategy.
You are responsible to efficiently and adequately set-up the Request For Quotation for the Purchase
under consideration.
In line with project or vessel specific requirements, market conditions, you are responsible to negotiate
and purchase equipment/services with the aim to obtain best commercial and contractual conditions to
create value and position the Company competitively (cost, schedule, quality and technical
requirements).
Once Purchase Order is placed, the Buyer is responsible to provide commercial support until Purchase
Order close-out:

•  Commercial Purchase Order execution including, but not limited to, negotiation of Variation

Orders at best commercial and contractual conditions, support for claims, notification to Supplier
in line with Purchase Order T&C and after review and approval by PMT, support for Purchase
Order commercial close out including Vendor commercial and contractual performance.
The Buyer shall deliver those key objectives in line with:

• GEMS SAPHYRE processes
• Sourcing strategy defined by Category Manager
• Specific Project or Vessel conditions as defined by relevant Purchase Requestor
• Purchasing strategy agreed at Tender phase or at RFQ start and reflected in the Commercial Bid Evaluation

1. In order to efficiently and adequately set-up the Request For Quotation strategy for the
Purchase under consideration, you are to:
1.1. Familiarize with relevant market trends, key players and activity levels to confirm capability and
capacity of invited bidders in line with relevant Vendor List, as set by Category Manager (s) /
Global Strategic Sourcing.
1.2. Familiarized with Vendor Qualification processes and tools to confirm active qualification status
or ask for a temporary exemption and/or qualification ahead of RFQ
1.3. Liaise with relevant Category Manager(s) to ensure she/he utilizes pre-agreed terms with
Vendor if any and as appropriate.
1.4. Escalate issues with strategic Vendors and promote areas of improvement for Global Strategic
Sourcing
The measure of your effectiveness in this will be:

• No RFQ sent to non-qualified Vendor and without proper Non-Disclosure Agreement in place
• No PO issued without including pre-agreed terms
• Positive feedback from Project Procurement Manager (PPM), Category Manager, Global Supply

Chain Excellence team and relevant Project Management members

2. In order to negotiate and purchase equipment/services at best commercial and contractual
conditions to create value and position the Company competitively, you are to:
2.1. Lead the tendering phase in compliance with SBM processes and business ethics principles
2.2. Manage internal stakeholders to ensure she/he has sufficient means (time, technical resources)
to run a satisfactory tendering process including clarifications, normalization of all bidders and
negotiations.
2.3. Ensure that the Business/Project scope to source is well identified and defined
2.4. Ensure detailed cost breakdowns and scheduled are obtained and to challenge as necessary to
prepare for any future variations
2.5. Lead commercial and contractual negotiations with the support of the Category Manager as
relevant, coordinating all required functions.
2.6. Identify opportunities for savings (technical & commercial), manage internal approval for
identified saving, conduct final commercial negotiations after close-out of all technical,
commercial and contractual clarifications.
2.7. Ensure with the support of the relevant Category Manager that the short listed vendors have the
adequate Capacity and Capability to execute the potential awarded scope
2.8. Develop precise and complete Commercial Bid Evaluation with substantiated Recommendation
to Purchase (RTP), including risks and opportunities identified during bid phase.
The measure of your effectiveness in this will be:

•  Proactivity in proposing technical simplification generating savings (cost & schedule)
•  Quality of Commercial Bid Evaluation reflecting clear purchasing strategy, benchmark, risks with

associated mitigations and opportunities

•  Schedule performance vs plan: PO date, delivery time
•  Quality of contractual terms obtained
•  Compliance with Category Strategy and no PO to non-qualified Vendor(s)
•  Total Cost of Ownership / Full Lifecycle cost, in liaison with related Category Manager taken into

consideration for recommendation to Purchase

•  Compliance with GEMS SAPHYRE process (Bidding Process, …)

3. In order to provide commercial support until Purchase Order close-out, you are to:
3.1. Support the business during Purchase Order execution on any commercial topics related to the
Purchase Order such as leading negotiation of Variation Orders or drafting letters in case of
deviation to commercial terms (typically Defect, Force Majeure, Identification of Delay with
associated exposure to Liquidated Damages …)
3.2. Lead any claim negotiations with Vendor up to settlement agreement, seek support from
Contracts Engineer as appropriate. Deliver commercial close-out POs
3.3. Expedite satisfactory Vendor support and performance during construction / integration, precommissioning and commissioning activities
3.4. Perform Vendor Performance rating with support of relevant project stakeholders if not
performed by other team member (Project Procurement Lead or Project Engineer)
3.5. Organize and lead hand over session(s) with completion team per package if not performed by
other team member (Project Procurement Lead or Project Engineer)
The measure of your effectiveness in this will be:

•  Quality of Contract Management including notifications to vendors
•  Ability to draft commercial letters autonomously
•  Ability to develop VO or claim negotiation strategy and protect Company position at best
•  Timely PO close-out