Vacancy
(Senior) Document Controller

The role

For this interim role Damen Naval is looking for a (Senior) Document Controller who can start on a temporary basis.

As (Senior) Document Controller, you are mainly responsible to support the Damen Naval project team with the exchange and processing of documentation and information that is received from and sent to the customer, partners and/or subcontractors, also in terms of planning and executing the internal/external distribution and follow-up coordination. The exchanged information must also be duly registered in the PDM/ PLM system under configuration control.

Key accountabilities

As (Senior) Document Controller (Project Based), you are responsible for:

• Support the generation of internal documentation ensuring compliance to the Configuration Management Requirements, including referencing, naming and approval status
• Processing of incoming and outgoing documents in different databases (registration, distribution and expediting), ensuring availability to authorised personnel
• Planning, coordination and expediting follow-up on incoming information (GFI) supplied by the customer as well as vendor data being supplied to or by subcontractors and suppliers.
• Communication internally with project engineering teams, including the internal planning and coordination and distributing reports to external parties and internal clients and departments.
• Generation and distribution of document control progress and status reports.
• Responsible for safeguarding the quality of the Project Deliverable and Activities List (PDAL).
• Generate, review and confirm that CM documents (procedures, processes etc) are aligned with the needs of the Project for the daily tasks
• Identification and implementation of improvements to processes for the achievement of document control and configuration management tasks
• Key user role and Point of Contact (PoC) for all Document Control issues (for internal and external parties)

Skills & experience

As (Senior) Document Controller (Project Based), you need to have:

• Higher professional education (HBO) preferably in office management, document control or similar. Alternatively, post-secondary vocational education (MBO) together with extensive relevant work experience.
• (Extensive) Experience in document control, administration, processing vendor documents or in a similar information processing role.
• Experience with 3DX Enovia (document management database) is a big advantage or alternatively experience in another product/document management database as a minimum requirement.
• Aptitude for working in and with Product Data Management systems (incl. Document Management).
• Experience and skills working in MS Office suite.
• Competencies: accuracy, a pro-active attitude, keen eye for detail, flexibility and good interpersonal communication skills.
• Good command of the English language (both written and verbal) is essential; ideally you also have Dutch language skills or are at least willing to commit to learning this language.
• Excellent antecedents because a pre-employment security screening is a standard part of the recruitment procedure.
• Permanent multiyear EU citizenship combined with permanent EU work visa are all requirements of the recruitment process for viable candidates, given the military nature of clients and projects.